Experience in Hiring Professional Receptionists and Event Receptionists

In any professional event , image and first impression always play a leading role. Hiring a professional receptionist not only helps to enhance the brand but also makes a difference, leaving an impression on guests. But how to choose a quality receptionist service , suitable for the scale and requirements of each event? This article will share valuable rental experiences , helping you feel more confident in choosing the best receptionist service . The market today has many units providing reception and reception services with a variety of prices and qualities. Researching carefully and understanding the evaluation criteria will help you avoid unnecessary risks and ensure the event goes smoothly and professionally. In particular, with experienced units such as Hoang Sa Viet Event Technology - which owns a team of well-trained receptionists, a wide branch system and a clear service policy, you will be completely assured of the quality and efficiency brought. Let's explore more details about Receptionist Rental and golden experiences in the article below!

Introducing Professional Event Receptionist and Receptionist Rental Services

When organizing any professional event , hiring a receptionist and hiring a receptionist becomes an indispensable choice. The receptionist is not only the person who welcomes guests but also represents the image, style and professionalism of the business. The strict requirements, selection criteria and role of the receptionist in each event are things that anyone needs to pay attention to if they want their event to be a great success. Let's learn more about the importance, types of services and the necessary factors to build a professional event image through the section below.

The importance of reception in professional events

The event receptionist acts as a bridge between the business and the guests, creating the first impression from the moment the guests arrive at the event. The professional reception team not only welcomes and guides but also helps control the guests, answer questions and ensure that all stages of the organization run smoothly. The neat, friendly and professional appearance of the receptionist helps enhance the brand value, while leaving a deep impression in the hearts of partners and customers.

In addition, the receptionist also contributes to controlling order, limiting risks and supporting flexible situation handling. Especially, with large-scale professional events , the smooth coordination between the receptionist and related departments will largely determine the success of the program. Therefore, choosing a quality Receptionist is one of the strategic steps when organizing an event.

Types of reception services today

Currently, there are many types of reception services on the market to suit different event organization needs. Some popular types include receptionist, registration receptionist, MC receptionist, foreign language receptionist and VIP receptionist. Each type has its own standards and requirements regarding skills, appearance, communication ability and situation handling.

In addition, some events require the receptionist to be fluent in a foreign language or have knowledge of the program's specialized field. In addition, short-term, long-term or hourly receptionist rental services are also very flexible, meeting all customer needs. Choosing the right type will help your event run more smoothly and professionally.

Requirements for event receptionists

Event receptionists need to meet many strict requirements from appearance to professional skills. First of all, good-looking appearance, professional demeanor, neat uniform to create sympathy at first sight. Besides, the ability to communicate fluently, behave skillfully and have a friendly attitude are mandatory factors for any receptionist.

Not only that, the receptionist must also have organizational skills, the ability to handle situations quickly and work effectively in a team. In particular, dedication, responsibility and service spirit are big pluses when choosing to hire a receptionist for professional events .

The role of receptionists in enhancing the image of events

An event receptionist is not only a person who welcomes guests but also an image ambassador for the brand and business. The professionalism, confidence and positive attitude of the receptionist will contribute to creating a friendly and professional atmosphere for the event.

In particular, in large events, the receptionist is also the person who helps control the number of guests, guides guests to the right area, solves arising problems and ensures security and order. Thanks to that, the image of the event is enhanced, creating trust and solid reputation with partners and customers.

Experience in Hiring Professional Receptionists and Event Receptionists

For the event to be successful, choosing and hiring a quality receptionist is a prerequisite. However, not everyone has the experience to make the right decision among the myriad of services on the market. In addition to the criteria for evaluating reputation and quality, you also need to understand common errors, how to check the receptionist's capacity as well as the secret to working effectively with the service provider. Below are practical experiences to help you optimize the receptionist hiring process , ensuring you choose the most suitable and professional service.

Criteria for choosing a reputable reception service

To choose a reputable reception service , you first need to carefully evaluate the operating experience, reputation in the market and completed projects. Units with many years of experience will have a professional reception team, standardized working processes and the ability to handle problems quickly. In addition, finding feedback from old customers is also very important to verify the reliability of the service.

In addition, it is necessary to prioritize units with a systematic receptionist training process, a diverse staff, suitable for each type of event. Services with clear contracts, transparent quotes and good after-sales policies are also important criteria to help you feel secure when hiring a receptionist for an event.

Common mistakes when hiring event receptionists

Many businesses encounter situations where the receptionist is late, unprofessional or not suitable for the event requirements. Other common mistakes include the receptionist lacking communication skills, having an untidy demeanor, not understanding the organization process or not knowing how to handle situations that arise at the event. These things affect the image of the event and even cause negative feelings among guests.

To avoid these risks, businesses need to carefully check information about the supplier, request a trial period or test the receptionist's skills before cooperating. In addition, there should be a backup plan and clear discussion about job requirements with the receptionist service provider .

How to evaluate the quality of a receptionist before hiring

Evaluating the quality of the receptionist before hiring is an important step to ensure the success of the event. You can ask the supplier to show the profile, actual photos or clips of the receptionist working in previous events. In addition, organizing an interview or a direct trial will help you check the communication skills, style and ability to handle situations of each candidate.

In addition, pay attention to the attitude, cooperation spirit and flexibility in the work of the reception team. These factors will ensure that the reception team not only meets the requirements of appearance but also really suits the style and scale of the professional event .

Experience working with a reception service company

To achieve optimal results when cooperating with a reception service company , you should proactively and clearly discuss requirements, processes, program scenarios and contingency situations. Transparency in contracts, quotes and post-event support policies are also factors to note.

You should prioritize choosing units with a well-trained reception team, flexible support policies and a commitment to service quality. In particular, keep in regular contact with the supplier to promptly handle any changes that arise, ensuring the event always goes according to plan.

Reasons to Choose Hoang Sa Viet Event Technology When Hiring a Receptionist

When it comes to professional event receptionist rental , Hoang Sa Viet Event Technology is always the first choice of many large and small businesses across the country. With a long history of achievements, a team of qualified staff and a nationwide branch system, Hoang Sa Viet is committed to providing outstanding reception services , meeting the most demanding requirements. Below are the reasons why Hoang Sa Viet has become a trusted partner for thousands of events each year.

Outstanding achievements and awards of Hoang Sa Viet

Hoang Sa Viet is proud to be a company with many outstanding achievements in the field of event organization and providing reception services . The unit has achieved prestigious titles such as "Excellent Brand 2013", "Customer Trusted Brand 2015" and "Strong Vietnamese Enterprise 2016".

These awards are not only a recognition of the team's efforts but also a testament to the quality of service that Hoang Sa Viet provides. Therefore, customers can feel secure when choosing to rent a receptionist here.

Professional, well-trained reception team

Hoang Sa Viet's reception team is carefully selected for appearance, communication skills and event organization expertise. All staff undergo intensive training, ensuring that they meet the most stringent criteria from customers.

In particular, the receptionists at Hoang Sa Viet are always updated with new knowledge and skills to better serve each different type of event. Professionalism, dedication and flexibility are the strengths that help the Hoang Sa Viet reception team create a special impression in the hearts of guests.

Diverse services, meeting all event needs

Hoang Sa Viet provides a variety of reception service packages , from receptionist, registration receptionist, MC receptionist to foreign language receptionist and VIP receptionist. Each service package is flexibly designed, suitable for each scale and specific event.

In addition, Hoang Sa Viet also supports consulting and building separate reception scripts for each program, helping customers easily choose the most optimal solution for their event.

Branch system covering the whole country

With a system of branches stretching from Ho Chi Minh City, Hanoi, Hung Yen, Phu Quoc to Long An, Hoang Sa Viet is capable of providing fast and professional reception services in all regions of the country. This helps customers save time, costs and ensures that the service is always ready to meet any arising requirements.

Owning a factory and a widespread branch system is also a great advantage that helps Hoang Sa Viet optimize operating processes, control quality and bring the best experience to customers when renting a receptionist .

Receptionist and Event Receptionist Hiring Process at Hoang Sa Viet

To bring absolute peace of mind to customers, Hoang Sa Viet has built a professional and systematic Receptionist Hiring process. Each step in the process is standardized to ensure service quality, saving time and costs for customers. Below are the basic steps when you choose to hire a receptionist at Hoang Sa Viet.

Consulting and receiving customer requests

As soon as the customer contacts, Hoang Sa Viet's consulting team will receive full information about the scale, nature of the event, number of guests and specific requirements for the reception. Thanks to the experience of organizing thousands of large and small events, Hoang Sa Viet quickly offers appropriate solutions, saving costs while still ensuring optimal service quality.

In addition, customers will be consulted in detail about service packages, choosing the number of receptionists, uniforms, operational scenarios and additional services if necessary. All questions are answered enthusiastically, helping customers feel secure when hiring a receptionist .

Select and train the right receptionist for the event

Based on information and requirements from customers, Hoang Sa Viet will select the most suitable reception team in terms of appearance, skills and work experience. The reception team is thoroughly trained according to the specific scenario of each event, ensuring consistency and professionalism throughout the entire organization process.

In particular, for special events, the receptionist will be given detailed instructions on the program content, work location, reception procedures and possible situations that may arise. This helps ensure that all activities run smoothly without any obstacles.

Signing contracts and preparing before the event

After agreeing on the plan and number of receptionists, Hoang Sa Viet will sign a clear and transparent contract on the rights and responsibilities of both parties as well as service costs. Customers can be completely assured of the legality as well as the commitment to the quality of Hoang Sa Viet's services.

Before the event, the reception team will be assembled, uniforms and equipment checked and the entire program script will be re-instructed. All preparations are closely monitored to ensure that no mistakes occur.

Post-event monitoring and evaluation

During the event, Hoang Sa Viet always has direct supervisors, ready to support and handle any problems that arise. Thanks to that, customers can completely focus on the main work without worrying about reception and reception issues.

After the event ends, Hoang Sa Viet will evaluate the service quality, listen to customer feedback and learn from experience for the following programs. It is the professionalism and dedication in each stage that has helped Hoang Sa Viet build trust and a solid reputation in the Receptionist Rental market .

Price List & Policy for Event Receptionist Rental Services

Price and support policy are important factors that many customers are interested in when renting a receptionist . Hoang Sa Viet is committed to providing reasonable prices, transparency and many attractive after-sales policies. Let's learn about the factors affecting service prices, reference price list and quality commitments when choosing Hoang Sa Viet as a partner for your event.

Factors affecting event reception rental prices

The price of hiring an event receptionist depends on many factors such as the number of receptionists, working hours, type of event, appearance requirements, foreign language skills and other additional services. In addition, the scale of the event and geographical location also affect the cost of hiring a receptionist.

For events requiring foreign language receptionists or VIP receptionists, the price will be higher than the normal service. To receive the most detailed and suitable quote, customers should contact Hoang Sa Viet directly for free consultation and survey.

Reference price list for reception services at Hoang Sa Viet

Hoang Sa Viet always publishes a clear, transparent and flexible price list for reception services according to each type of event. Basic service prices usually range from 300,000 VND to 800,000 VND/person/shift depending on specific requirements for skills, appearance and foreign language.

Customers can also choose all-inclusive service packages with preferential prices, suitable for budget and event scale. All questions about prices are answered in detail and transparently by Hoang Sa Viet's consulting team, helping customers be more proactive in choosing to rent a receptionist .

After-sales policy, customer support

Hoang Sa Viet always puts the interests of customers first with thoughtful after-sales policies, supporting customers 24/7 throughout the event organization process. Any problems that arise are handled quickly, ensuring that the quality of the event is not affected.

In addition, customers who regularly use the service will receive many incentives, attractive discount policies and free receptionist training support for the next events. This is a big plus point that helps Hoang Sa Viet build long-term cooperative relationships with customers.

Service quality commitment and money back guarantee

Hoang Sa Viet commits to the quality of Receptionist Rental services through transparent contracts, professional working processes and clear refund policies if customers are not satisfied with the service. The reception team is always carefully selected and trained to ensure that all customer requirements are met at the best level.

Refund policy and quality commitment are factors that help Hoang Sa Viet build solid trust, and affirm its leading position in the field of professional event reception services in Vietnam.

When organizing a professional event , choosing the right Receptionist Rental service is not only the optimal human resource solution but also a strategic step to help enhance the corporate image. With the experiences shared in the article and the comprehensive solution from Hoang Sa Viet Event Technology, you can be completely assured of the quality, efficiency and professionalism of the reception team accompanying your event. Don't let small details affect the great success. Let Hoang Sa Viet accompany you, bringing you the most classy, ​​professional and impressive receptionist service experience on the market today!

Top 10 Companies for Renting PGs and Professional Event Models

✅ PG WORLD COMPANY

Introduction: PG World is a leading professional company in Ho Chi Minh City in the field of providing event communication personnel, with the mission of bringing creative, quality and flexible human resource solutions for all types of events: from product promotion, festival programs, brand events, to art programs.

Vision & Mission

Vision: To become the most trusted unit in the event personnel supply industry in Vietnam, remembered by customers for its creativity, professionalism and reputation.

Mission:

Providing a team of highly specialized staff: PGs, models, MCs, KOLs, celebrities, dance groups, DJs, idols, foreign models, lion and dragon performers... to meet the diverse needs of customers.

Work closely with clients to understand the event's goals and messages, thereby recommending suitable personnel to help elevate the brand.

Providing professional experience, dedicated service, ensuring progress and efficiency for the event.

Main services

Providing actors, models & photo models

Providing famous MCs, KOLs, and celebrities

Providing dance groups, DJs, idols, foreign models

Provide PG / PB for events

Special services: lion and dragon performances, body painting, supporting art stages...

Advantages of choosing PG World

Diverse, high quality staff, experienced in many types of events.

Understand the market, grasp trends, have a network of connections with celebrities, photo models, KOLs...

Professional working process, from receiving requests → selection → training/coaching → actual implementation

Consulting on human resource solutions that suit the client's budget and brand orientation.

CONTACT INFORMATION:

Address: 51 Street 66, Thao Dien Ward, District 2, Thu Duc City, Ho Chi Minh City, Vietnam.

Phone Number: 0898937988

Website: pgworld.vn/

✅ VIETLINK MARKETING AND COMMUNICATION JOINT STOCK COMPANY

Introduction: Vietlink Marketing and Communication Joint Stock Company (Vietlink Event) is a professional unit in the field of event organization and providing event personnel in Ho Chi Minh City and neighboring areas. With more than 10 years of experience in the industry, Vietlink Event has carried out many large and small event organization projects, exhibitions, fairs, opening ceremonies, roadshows... especially providing PG / Model, receptionist, PB team with beautiful appearance, professional demeanor, high sense of responsibility. The center of all activities is the commitment to bring prestigious - quality service - suitable to the requirements and budget of customers.

CONTACT INFORMATION:

Address: Vin Office, No. 33 Quach Van Tuan, Ward 12, Tan Binh District, Ho Chi Minh City

Phone Number: 0938 267 287

Website: vietlinkevent.vn/

✅ TIEN VU MEDIA AND EVENT ORGANIZATION COMPANY LIMITED

Introduction: Tien Vu Media and Event Company Limited (TV Media & Event) is a unit specializing in providing professional event models, along with a variety of event personnel services such as PG - PB, MC, singer, dance group, dance troupe... With experience in implementing many events in big cities, TV Media & Event is committed to bringing top quality, professional working style and high sense of responsibility to help customers' events become more impressive and outstanding.

CONTACT INFORMATION:

Address: No. 5, Alley 25/01/04, Van Phuc Street, Ha Dong Ward, Hanoi City

Phone Number: 0916 558 666

Website: tvevent.vn/

✅ SAIGON LIGHT EVENT ORGANIZATION COMPANY LIMITED

Introduction: Saigon Human Resources is a professional unit in the field of providing event personnel in Ho Chi Minh City and neighboring provinces. With the motto "Quality - Prestige - Flexibility", the company is committed to meeting the diverse needs of customers: from PG / PB, receptionists, models, MCs, to event support staff.

We build a team of young, dynamic staff, well-trained in attitude, style and soft skills; always ready to work in environments that require high expertise, time pressure and aesthetic requirements. Saigon Human Resources aims at long-term cooperation with customers, not only providing staff but also accompanying and consulting on suitable staff ideas to increase the effectiveness of communication and events.

CONTACT INFORMATION:

Address: 44/2B Pham Van Chieu, Ward 8, Go Vap District, HCMC

Phone Number: 028 3811 9599

Website: nhansusaigon.com/

✅ VIETPOWER EVENT ORGANIZATION COMPANY

Introduction: VietPower is a professional unit in the field of event organization and event personnel supply in Vietnam, especially prominent in PG & PB rental service. With more than 10 years of operation in the industry, VietPower has implemented thousands of large and small events, committed to bringing customers high quality services, PG & PB team with good appearance, good communication skills, professional and flexible demeanor to suit each type of event such as opening ceremony, roadshow, fair, exhibition...

In addition to providing PG & PB personnel, VietPower also expands its services to rent event MCs, dancers, dance troupes... along with comprehensive event solutions to provide maximum support to customers in designing, organizing and implementing effective events.

CONTACT INFORMATION:

Address: 4th Floor, Han Viet Building – 203 Minh Khai – Hai Ba Trung – Hanoi

Phone Number: 0867.12.8688

Website: viet-power.vn/

✅ NGOC NAM SERVICES & EVENTS COMPANY LIMITED

Introduction: Ngoc Nam Event & Service Company Limited is a leading professional unit in the field of event organization, communication and PG rental in Hanoi. Established in 2017, Ngoc Nam has affirmed its reputation through a series of large and small programs such as opening ceremonies, conferences, anniversaries, product promotions, roadshows, exhibitions, teambuilding and many other special events.

With a young, dynamic and creative staff including event experts, MCs, singers, dancers, experienced PG/hosts, Ngoc Nam not only brings unique ideas but also implements them professionally, meticulously down to every detail. The company is committed to flexibly meeting all customer requirements in terms of scale, content, equipment, images and budget - helping each event become a unique and impressive mark.

We operate with the motto: "Customer success is the foundation of our sustainable development", always putting customer benefits and satisfaction first in every action.

CONTACT INFORMATION:

Address: P209, Area A3, An Binh, 232 Pham Van Dong, Bac Tu Liem, Hanoi

Phone Number: 0903.255.088

Website: sukienngocnam.com.vn/

✅ IP EVENT ORGANIZATION COMPANY

Introduction: IP Event is a professional event organizer in Ho Chi Minh City, Hanoi, Long An, Binh Duong... and neighboring provinces.

We specialize in organizing opening, inauguration, groundbreaking, product launch, conference, year-end, birthday, mid-autumn, international children's events...

With 10 years of experience in the field of media events, we use professionalism, meticulousness, and creative ideas to successfully elevate businesses to customers.
Quality event equipment, modern technology, professional event staff, and expertise will create a perfect program.

CONTACT INFORMATION:

Address: 108 Tran Dinh Xu, Nguyen Cu Trinh Ward, District 1, HCMC

Phone Number: 0705. 820. 890

Website: iparty.vn/

✅ VIMCS MEDIA JOINT STOCK COMPANY

Introduction: VIMCS Media Joint Stock Company is a professional unit in marketing, communication and event services, in which the PG rental service nationwide stands out. With the motto of bringing real value and efficiency to customers, VIMCS owns a team of PGs who are well-trained, attractive in appearance, good communication skills, and expertise in product promotion activities, roadshows, sampling, festivals, fairs,...

We are proud to have the ability to carry out a variety of events: from product introductions, opening ceremonies, conferences, fairs, exhibitions to outdoor advertising activities. VIMCS always puts quality - reputation - professionalism as the top criteria for customers to feel secure in entrusting, and at the same time commits to respond quickly and flexibly according to the requirements of location, time and scale.

With PG rental service, VIMCS aims to help businesses optimize advertising costs while still ensuring high efficiency, supporting customers from consulting, personnel selection to implementation.

CONTACT INFORMATION:

Address: No. 17, Street 15, Hiep Binh Chanh Ward, Thu Duc City, Ho Chi Minh City

Phone Number: 028 220 81168

Website: vimcs.com/

✅ RANG DANH VIET EVENT MEDIA COMPANY LIMITED

Introduction: Rang Danh Viet Event Media Company Limited is a leading professional unit in Ho Chi Minh City in the field of providing event personnel, especially professional PGs and models. With a team of well-trained staff, good-looking appearance, good communication skills, we are committed to providing customers with perfect service, contributing to improving the quality of events.

Rang Danh Viet provides services:

Providing PGs and models for events, exhibitions, conferences, roadshows, product advertising.

Consulting and implementing communication and brand promotion activities.

Event support from concept to implementation.

With the motto "Quality - Prestige - Professionalism", we always strive to meet and exceed customer expectations.

CONTACT INFORMATION:

Address: 2nd Floor, 268 Cong Hoa, Ward 13, Tan Binh District, Ho Chi Minh City

Phone Number: 090 127 4479

Website: rangdanhviet.com/

✅ HA AN TRADING & ADVERTISING COMPANY LIMITED

Introduction: Ha An Trading & Advertising Company Limited is a professional unit in the field of providing event personnel in Nghe An and Ha Tinh. With a team of PGs, PBs, MCs, models, singers, dance groups, dance troupes, lion and dragon performers and many other types of personnel, we are committed to providing high quality services, meeting all customer needs.

We provide the following services:

PG, model, PB, MC rental for events, exhibitions, conferences, roadshows, product advertising.

Full event organization: opening, inauguration, groundbreaking, product launch, outdoor festival.

Providing event equipment: sound, light, stage, LED screen.

Advertising printing, banner and pennant hanging construction package.

Consulting, design, construction of exhibition booths.

With over 10 years of experience in the industry, we are proud to have cooperated to provide personnel for hundreds of major events in Nghe An and Ha Tinh. Our staff is well-trained, ensuring professionalism and quality for every event.

CONTACT INFORMATION:

Address: No. 439, Tran Phu Street, Ha Tinh City

Phone Number: 0917 68 7557

Website: sukienhaan.com/