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When preparing for an event, whether it's a personal celebration or a strategic corporate activity, cost estimation is always a crucial first step. Understanding the need for a transparent, reasonable price list without hidden costs, HSVE provides detailed pricing information for all event organizing services currently available.

This article helps customers understand the price ranges and cost components of an event, enabling them to proactively choose the most optimal option within their budget.

Why is there such a difference in event organizing costs?

In the event industry, there is no fixed figure for every program. The actual cost is determined by many technical and personnel factors:

• Scale and number of guests: The number of guests directly affects the size of the space, the number of tables and chairs, the number of meals served, and the equipment used.

• Technical equipment: Sound systems, lighting, and LED screens of varying power and quality will have different rental prices.

• Event staffing: Costs vary based on the required level of fame or professionalism of the MC, singers, dance troupes, promotional girls (PGs), and videography/photography crew.

• Venue: Events held in convention centers or hotels will have different service fees compared to events held outdoors or on the company's own premises.

Detailed price list for event organizing services at HSVE

To make it easier for customers to compare and choose, HSVE categorizes its service packages by common event types. Please note that these are only reference prices; actual prices may vary depending on scale, number of participants, program script, and timing (such as holidays). For the most accurate pricing, please call HSVE's hotline: 0978 672 682

1. Reference price list for organizing opening ceremonies, inaugurations, and groundbreaking ceremonies.

These are introductory events that require meticulous planning and formality to create a strong brand impression.

2. Reference price list for organizing conferences, seminars, and gala dinners.

This type of event focuses on connectivity, information sharing, and the experience of delegates and clients.

• For events with fewer than 100 guests: Costs range from 20,000,000 to 35,000,000 VND. This includes a conference sound system, projector or small LED screen, podium, backdrop construction, and technical coordination personnel.

• For events with 200 guests or more: Costs range from 50,000,000 to over 120,000,000 VND. Additional options include lighting for entertainment performances, stage effects, a detailed script for the Gala Dinner, a bilingual MC, and souvenir gifts.

3. Reference price list for all-inclusive wedding packages

Wedding services require a high level of aesthetic sense and meticulous attention to detail in every aspect of the decoration.

• Basic home/restaurant decoration package: Price from 15,000,000 to 30,000,000 VND (Includes flower arch, wedding tent, ancestral altar, basic stage and aisle leading to the stage).

• Luxury Concept Design Package: Prices start from 60,000,000 VND and up, depending on the quantity of fresh flowers, artistic lighting system, and special construction requirements from the bride and groom.

4. Price quotes for organizing birthday parties, baby showers, and private parties.

• Basic package for children or families: Costs from 5,000,000 to 12,000,000 VND (Includes themed balloon photo booth, gallery table for cake, accessories, and an entertaining balloon clown).

• Large party package including sound and lighting: Costs from 15,000,000 to 30,000,000 VND if additional services such as stage rental, basic sound system, and MC are required.

Rental price list for individual event equipment items.

If the client already has staff or premises and only needs to rent additional equipment, HSVE offers individual rental services with the following specific price list:

• Small sound system (serving fewer than 100 guests): 2,500,000 - 4,000,000 VND/day.

• Stage lighting system (Par LED lights, Moving Head lights): 3,000,000 - 6,000,000 VND / day.

• Indoor P3 LED screen: 550,000 - 650,000 VND / m².

• Backdrop construction (including iron frame and hiflex banner): 150,000 - 180,000 VND / m².

Workflow and quotation processing at HSVE

To ensure customer rights and cost accuracy, HSVE applies a clear four-step workflow:

1. Information Gathering: HSVE records basic requirements from clients, including event type, time, location, number of guests, and estimated budget.

2. Survey and consultation: The technical team conducts a site survey to measure stage dimensions, check electrical wiring, and determine equipment installation locations in order to develop a safe and cost-effective construction plan.

3. Prepare a detailed quotation: HSVE will send a detailed quotation for each material item, including quantity, unit price, and labor costs. Customers can easily increase or decrease items to fit their budget.

4. Contract Signing: After agreeing on the terms and costs, both parties proceed to sign the economic contract. HSVE commits to fulfilling all agreed-upon items and not incurring any additional costs beyond the contract.

Answering frequently asked questions about event costs.

Does the price quote sent to the customer include VAT and shipping fees?

Typically, preliminary quotes for individual equipment do not include VAT and handling/shipping costs. For full-service packages, transportation costs will be calculated based on the geographical distance from the equipment warehouse to the event venue and clearly shown in the official price quote.

With a budget of under 10 million VND, would HSVE still accept the project?

HSVE offers flexible solutions for small-scale events or family gatherings. Our consulting team will minimize unnecessary items, focusing on essential equipment to ensure a smooth event within the client's budget.

If an event has to be canceled or postponed due to force majeure, what are the associated costs?

The terms regarding the postponement or cancellation of events due to natural disasters, epidemics, or requests from authorities are specifically stipulated in the contract. HSVE always supports clients in retaining their deposit or rescheduling the event to a more suitable time to minimize financial losses for both parties.

Contact information for detailed price quotes.

Each event has its own unique characteristics in terms of space and implementation scenario. To receive the most accurate detailed cost estimate for your program, please contact HSVE directly via hotline or our representative office for prompt assistance from our staff.