Event Organization

Concept of event

An event is an activity organized with a specific purpose to bring experience, exchange, entertainment, communication, or attract the attention of a group of people. Events can take place in many different fields and scales, from small personal events to large international events. Events play an important role in creating opportunities to connect, convey messages, promote business transactions, build brand image, create memorable experiences, and build community. Events are not only a place for individuals, organizations and communities to gather, but also a way to share ideas, create inspiration and stimulate development in many different fields.

Events can take many forms, such as conferences, exhibitions, performances, premieres, festivals, weddings, parties, conferences, and other activities. Each event has its own purpose and objectives, such as conveying information, creating relationships, promoting products, showcasing artists, celebrating, raising funds, or entertaining.

The process of organizing a standard event

Step 1: Identify goals and objectives

First, clearly define the goals and objectives of the event. This helps you focus on the end result you want to achieve and guides the entire event planning process.

Step 2: Event Planning

Create a detailed event plan and ensure that it is consistent with the established goals and objectives. This plan should include timing, location, budget, program, content, facilities, services, marketing and promotion, and other related activities.

Step 3: Human resource management

Ensure you have the resources to execute the event. Manage finances, staff, equipment, partners, and service providers. Plan and schedule necessary activities such as booking venues, negotiating contracts, purchasing, and preparing equipment.

Step 4: Marketing and promotion

Develop a marketing and promotional strategy to attract target audiences and increase interest and participation. Use tools such as social media, email marketing, media advertising, and PR to promote the event.

Step 5: Preparation and implementation

Prepare all aspects of the event, including venue setup, decorations, sound, lighting, technical equipment, program content and customer care. Implement activities according to the set plan and ensure everything runs smoothly.

Step 6: Event Management

During the event, manage and coordinate the activities of staff and suppliers. Monitor the progress of the event, resolve issues promptly and ensure that all activities are on schedule and according to plan.

Step 7: Evaluate and Improve

After the event is over, collect feedback from customers, employees, and partners. Evaluate the effectiveness of the event against the set goals and learn from the experience. Based on this feedback, improve the event planning process for future events.

Why should you choose HSV Event as your event organizer?

• Professional and experienced:

Professional event management companies have experience and knowledge in this field. They have a deep understanding of all aspects of event management, from planning, resource management, marketing, promotion, to event implementation and management. This helps to ensure that your event is professionally organized and of high quality.

• Save time and effort:

Organizing an event requires a lot of time, effort and resources. By hiring an event planning service, you can transfer the event-related tasks to the professionals. This saves you time and energy to focus on other important tasks in your work.

• Media and advertising:

Event management companies often have extensive networks and good relationships with other event service providers such as venues, restaurants, equipment manufacturers, artists, designers and other partners. This allows you to benefit from their relationships and connections to ensure that your event runs smoothly and successfully.

• Optimizing financial resources:

An event management company can help you manage your finances more effectively. They are experienced in negotiating contracts with service providers and have the ability to control your budget. This helps you make the most of your financial resources and avoid unnecessary waste.

• Creativity and new ideas:

A professional event planning company can bring creativity and fresh ideas to your event. Based on their experience and knowledge of the latest trends, they can come up with creative ideas and unique event designs to create a great experience for your guests.

• Reduce risk:

Organizing an event is risky and can lead to many unexpected problems. However, when you hire an event management service, they will help you identify and manage potential risks. They also have the skills and experience to resolve problems quickly and effectively during the event.

Event organization company in Ho Chi Minh City – HSV Event

Hoang Sa Viet Event is one of the long-standing units in the event industry. Possessing a team of experienced technicians and top quality equipment. We always want to bring customers a great experience in service.

We commit to:

• Suitable for all programs and venues of all sizes.
• Serving according to customer needs
• Bring a professional event program to customers
• The quality of event equipment is always guaranteed.

Some types of events that HSV Event has implemented:

1. Product launch ceremony

   

2. Opening ceremony

   

3. Inauguration ceremony

   

4. Groundbreaking ceremony

   

5. Year-end party, thank you party

   

6. Music festival

   

Top 10 Event Organization Companies

✅ CAT EVENT ORGANIZATION COMPANY

Introduction: CAT Event is one of the leading professional event organizing companies in Vietnam, with many years of experience in organizing, producing and coordinating events of all sizes. We are proud to be a trusted partner of many domestic and foreign businesses and organizations.

With the motto "Creativity - Professionalism - Efficiency", CAT Event always strives to bring optimal event solutions, contributing to enhancing the image and brand value for customers. From opening events, inauguration ceremonies, conferences, seminars, to art performances, festivals, activations, teambuilding..., each project is carefully taken care of by the CAT Event team down to every detail.

CONTACT INFORMATION:

Address: 100-104 Nguyen Sy Sach, Ward 15, Tan Binh District, Ho Chi Minh City

Phone Number: 028 5446 2499

Website: cat-event.com.vn/

✅ COI MEDIA AND EVENT SERVICES COMPANY LIMITED

Introduction: COI Media and Event Services Company Limited (COI Event) is a professional event organizer, operating with the motto "Creativity - Impression - Customer-centricity". With a variety of services from Activation, Sampling, Roadshow, booth design and construction, conference organization, opening ceremony, groundbreaking, inauguration..., COI always aims to bring a complete, unique and outstanding event experience to customers.

With a team of dedicated, experienced and highly creative staff, COI commits to implementing projects on schedule, professionally in every step and providing maximum support to customers from ideas to event construction and operation. By applying modern equipment and strict management processes, we ensure that each event organized leaves a strong impression and clear communication value for the business.

COI's mission is to become a trusted companion in every event - from small programs to large projects, helping customers connect with the community, spread their brand and create a unique impression in the minds of the audience.

Vision: To become the leading brand in the event organization industry in Vietnam, leading in creative ideas and service quality, contributing to improving customers' competitiveness in an increasingly fierce business environment.

CONTACT INFORMATION:

Address: 62A Pham Ngoc Thach, Ward 6, District 3, HCMC

Phone Number: 02 866 503 551

Website: sukiencoi.com/

✅ PHAN DANG MEDIA EVENT ORGANIZATION COMPANY

Introduction: With over 10 years of experience in the event and media industry, Phan Dang Media has affirmed its position as a reliable partner of many domestic and foreign enterprises. We operate with the motto of creativity - professionalism - efficiency, always aiming to tell the very unique story of each brand with unique ideas, sophisticated implementation and full service from idea generation, content production to event organization.

Phan Dang's strengths:

Diverse services: Organizing opening ceremonies, inauguration ceremonies, anniversary ceremonies, activations, sampling, TVC production, corporate films, LED visual design...

Professional team: Creative, experienced staff, always updated with new trends, ready to accompany customers in each project.

Modern equipment: Sound system, lighting, LED screen, stage are invested thoroughly, meeting many types of events.

Wide network: Flexible operations in many provinces and cities, with headquarters in Ho Chi Minh City and a system of professional partners nationwide.

Mission & Vision:

Mission: Accompanying businesses to convey messages, build brand images through memorable events, connecting people and communities, bringing memorable emotions and experiences.

Vision: To become the leading brand in the field of media and event organization in Vietnam - to be remembered by customers whenever they need a creative, professional and classy partner.

CONTACT INFORMATION:

Address: 572 Le Quang Dinh, Ward 1, Go Vap, Ho Chi Minh City

Phone Number: 070.349.5678

Website: phandang.com/

✅ YESEVENTS COMPANY LIMITED

Introduction: YesEvents is a reputable event organization company in Ho Chi Minh City, with over 10 years of experience serving businesses nationwide. We specialize in providing full event services: from idea creation, theme development, stage design, decoration production to program management and implementation.

With the motto of Prestige - Innovation - Creativity - Quality - Professionalism, YesEvents is committed to bringing events that not only meet the actual needs of customers but also exceed expectations - bringing impressive and memorable experiences.

YesEvents' strengths:

Professional team: Young, experienced, dynamic and creative staff, always dedicated in every stage of preparation and implementation.

Diverse services: Conferences, seminars, award ceremonies, gala dinners, year-end parties, product launches, opening/inauguration ceremonies, exhibitions, decoration design - construction of booths, stages, lighting, sound...

Strict working process: Detailed planning, good management of items to ensure the event is on schedule, with quality in every small detail.

Reasonable cost combined with high quality, making customers feel secure and satisfied.

YesEvents always puts our heart into every project, with the desire to become a trusted partner of businesses when it comes to events - where every idea is realized in a professional and inspiring way.

CONTACT INFORMATION:

Address: 1st floor, H3 building, 384 Hoang Dieu street, Khanh Hoi ward (Ward 9, District 4), Ho Chi Minh City

Phone Number: +84 28 73 018 019

Website: www.yesevents.vn/

✅ GOLDEN ONG INVESTMENT & DEVELOPMENT JOINT STOCK COMPANY

Introduction: BEE EVENT is the abbreviation of Ong Vang Investment & Development Joint Stock Company, established with a development orientation focusing on event organization, performance organization, communication and advertising. We are proud to be a trusted partner of many domestic and foreign enterprises, especially in Binh Duong and neighboring provinces.

With the motto "CUSTOMER IS THE CENTER", BEE EVENT always focuses on building ideas, designing and implementing projects based on the needs and desires of customers. We are committed to providing optimal event solutions, ensuring harmony between investment value and efficiency.

Main services of BEE EVENT:

Event organization: conferences, seminars, opening ceremonies, inaugurations, advertising, etc.

Event equipment rental: sound, lighting, stage, event staff, etc.

Vision & Mission:

Vision: To become one of the most prestigious and high-quality media event companies in Binh Duong area.

Mission: Always be a reliable partner, bringing the best satisfaction to customers through professional and effective services.

CONTACT INFORMATION:

Address: 583 Pham Ngoc Thach, Ward 5, Phu My Ward, Thu Dau Mot City, Binh Duong Province

Phone Number: 0901 731 731

Website: bee-event.vn/

✅ COSMOS EVENT ORGANIZATION COMPANY

Introduction: COSMOS EVENT is a professional company in the field of event organization in Vietnam, operating with the motto "Quality - Creativity - Professionalism". With more than 10 years of experience, we are proud to be a trusted partner of many large domestic and foreign enterprises.

Main services of COSMOS EVENT:

Organizing corporate events: opening ceremony, inauguration ceremony, anniversary ceremony, conference, seminar, gala dinner, year-end party, company trip, ground breaking, music festival, beach party, pool party.

Event design and construction: stage design, event decoration, exhibition booth construction.

Advertising and media production: video advertising production, digital signage, POSM.

Our commitment:

Superior quality: always ensure service and product quality.

Continuous innovation: constantly updating new trends, bringing unique ideas.

Professional in every detail: from idea to implementation.

Vision and mission:

Vision: To become the leading event organization company in Vietnam, trusted and chosen by customers.

Mission: Bring impressive events, contribute to brand building and community connection.

CONTACT INFORMATION:

Address: 231 Vo Van Tan, Ward 5, District 3, Ho Chi Minh City

Phone Number: (028) 39 11 92 11

Website: cosmos-event.com/

✅ NCA MEDIA COMPANY LIMITED

Introduction: NCA is a company specializing in organizing professional Activation, Event and Decoration activities in Vietnam. With a team of young, dynamic and enthusiastic staff, NCA has been accompanying many big brands such as Nestlé, P&G, Viettin Bank, ACECOOK, VUS, helping them effectively reach target customers and enhance brand value.

NCA's main services:

Activation organization: Sampling, Roadshow, Gift exchange, PG/PB, MC, Event equipment.

Event organization: Opening ceremony, Gala dinner, Year-end party, Team building, Company trip.

Event decoration: Design and construction of stages, event spaces, Christmas and festival decorations.

Our commitment:

Professional: Experienced team, well trained and knowledgeable about customer products.

Creativity: Always innovate, bring unique ideas and suitable for each campaign.

Efficiency: Ensure progress, optimize costs and bring high ROI value to customers.

Vision & Mission:

Vision: To become the leading Activation and event organization service provider in Vietnam, aiming to expand to the international market.

Mission: Deliver successful Activation programs and events, helping clients' brands reach and connect deeply with consumers.

CONTACT INFORMATION:

Address: 383 Nguyen Duy Trinh, Binh Trung Tay Ward, District 2, HCMC.

Phone Number: 028 2210 8297

Website: nca.vn/

✅ BACH PHONG EVENT ORGANIZATION COMPANY

Introduction: Bach Phong Event is a professional event organization company in Ho Chi Minh City, with more than 5 years of experience and more than 200 events implemented. We are proud to be a trusted partner of many domestic and foreign enterprises, specializing in providing full event services from idea to implementation.

Main services:

Event organization: opening ceremony, conference, seminar, year-end party, team building, product launch ceremony, inauguration ceremony, customer appreciation ceremony, groundbreaking ceremony, opening ceremony.

Event equipment rental: stage, sound, light, LED screen, photobooth, event effects.

Providing event staff: MC, PG, singer, dancer, band.

Media production: TVC video, press, television.

Vision & Mission:

Vision: To become the leading event organizer in Vietnam, accompanying domestic and foreign brands.

Mission: Bring artistic, grand and emotional events, contributing to building and developing sustainable brands for customers.

Core values:

Understanding: Always listen and empathize with customers to create appropriate and effective events.

Magnificent: Committed to delivering impressive, professional and classy events.

Emotion: Create memorable experiences, connecting emotionally between brands and customers.

CONTACT INFORMATION:

Address: 02 Hoa Phuong, Ward 02, Phu Nhuan District, HCMC

Phone Number: 0909 260 562

Website: bachphongevent.vn/

✅VIETSKY EVENT ORGANIZATION COMPANY

Introduction: VIETSKY Event Company is a leading professional event organization company in Ho Chi Minh City, Hanoi, Da Nang. With more than 10 years of experience successfully organizing thousands of events, festivals, conferences, and seminars nationwide. VIETSKY Event Company is proud to be the right choice, a reliable partner to create professional events and festivals, and enhance the brand of partners' businesses. As a long-standing and leading company in the field of event organization in Ho Chi Minh City, Hanoi, Da Nang. With more than 10 years in the event organization industry, owning a staff of more than 50 young, professional, dynamic employees... VietSky Event Company will be the best choice for your business when looking for our event organization services.

CONTACT INFORMATION:

Address: 29 Street No. 2, Van Phuc Urban Area, Hiep Binh Phuoc Ward, Thu Duc District

Phone Number: 0932 68 74 77

Website: sukienvietsky.com/

✅ KING OF EVENTS MEDIA AND ENTERTAINMENT EVENT ORGANIZATION COMPANY

Introduction: King of Events (VUS) is a professional event organization company in Vietnam, specializing in providing event, media and entertainment services for both corporate and individual clients. With a team of enthusiastic and creative staff, VUS is committed to bringing memorable and unique experiences to customers.

The story of formation

VUS was founded in 2017 by Mr. Nguyen Canh Son, a freelance MC and event organizer. With the desire to create unique and quality events, Mr. Son has built VUS into a reputable event organization company. In 2019, Mr. Phu Tam joined VUS, bringing dedication and meticulousness to his work, helping events always take place successfully. In 2021, Mr. Hoang joined, contributing creative thinking and understanding of event equipment, improving the quality of VUS's services.

VUS Services

VUS provides a variety of event services, including:

Organizing corporate events: opening ceremonies, conferences, seminars, product launches, team building, year-end parties, anniversaries, groundbreaking ceremonies, inauguration ceremonies.

Media and entertainment services: MC, singer, band, DJ, dance group, comedy group, clown, magician.

Event equipment rental: stage, sound, light, LED screen, tables and chairs, tents, eccentric umbrellas, inflatable gates, inflatable puppets.

VUS's commitment

Outstanding quality: VUS is committed to providing high quality event services, meeting all customer requirements.

Continuous Creativity: VUS team is always innovative and creative to bring unique ideas to each event.

Professional and dedicated: VUS always puts the interests of customers first, ensuring the event runs smoothly and successfully.

CONTACT INFORMATION:

Address: 656 Quang Trung, Ward 11, Go Vap District, HCMC

Phone Number: 0789 59 5566

Website: vuasukien.vn/