Notes When Renting Exhibition Booths at Big Events

When participating in major events, choosing an exhibition booth is not only the first step for the success of the business but also a factor that creates a strong impression in the hearts of customers. Notes When Renting Exhibition Booths at Major Events is a topic of interest to many businesses and organizations, especially when the need to build brand image is increasing. An impressive, professionally designed booth will help businesses attract visitors, increase connectivity and expand the market effectively. However, to achieve optimal efficiency, it is necessary to master important notes when Renting a Booth as well as choosing a reputable construction unit. This article will share in detail the golden experiences, the criteria to know and the reasons to choose Hoang Sa Viet Event Technology Company - the leading partner in the field of Event Booths nationwide.

Overview of Exhibition Booth Rental at Major Events

To better understand Notes When Renting Exhibition Booths at Major Events , we need to grasp an overview of the types of booths, the role and importance of renting booths at major events. Choosing the right type of booth will bring many practical benefits and help businesses maximize the opportunity to reach potential customers.

Exhibition booth concept and role in big events

Exhibition booths are specially designed spaces at events, fairs or exhibitions, helping businesses and organizations display products, services and build brands. For large events, Exhibition Booths are not only a place for trading but also a representative "face", showing the class and scale of the business.

The role of a booth in a major event is not only to introduce products but also to create opportunities to connect with new customers, potential partners and expand cooperative relationships. A carefully invested Event Booth will help elevate the position of the business in the market.

Popular types of event booths today

Nowadays, there are many types of exhibition booths serving different purposes. Common types include standard booths (fixed size, basic decoration), custom-designed booths (personalized, creative) and high-end booths (application of modern technology, open space, digital interaction).

Each type of booth will suit each specific goal, budget and customer. Determining the right type before renting a booth will help businesses optimize costs and improve promotional effectiveness at Big Events .

Benefits of renting booths at major events

Participating in Big Events with a professional booth helps businesses reach thousands of potential customers, expand their business network and build trust with partners. Not only that, Booth Notes also help businesses increase brand awareness and introduce new products effectively.

In addition, renting a booth also helps save time and effort when supported by a professional unit from design to construction, ensuring the best progress and quality.

The importance of choosing the right booth

Choosing a booth that fits your business's goals and scale plays a decisive role in your success at a Big Event . A properly designed booth will create a strong impression, attract visitors and help your business stand out among hundreds of competitors.

Choosing the right reputable Booth Rental service provider also helps businesses feel secure about the quality, progress and problems that arise during the booth deployment process at the event.

Things to Note When Renting an Exhibition Booth at a Big Event

To be successful at major events, businesses need to prepare carefully when renting exhibition booths at major events . From determining goals, budgets, choosing locations to design, construction and legal procedures, each step directly affects the effectiveness of participating in the event.

Determine your goals and budget when renting a booth

The first step when deciding to rent a booth is to clearly define the goal of participating in the event. Businesses need to answer the questions: Is the purpose to promote new products, find customers or expand cooperation? From there, build a suitable strategy and allocate a reasonable budget for each category.

Determining a specific budget will help businesses control costs well, avoid unexpected expenses, and at the same time choose the type of booth that suits their financial capacity while still ensuring effective communication at the Big Event .

Choose the optimal booth location in the event

Booth location is a key factor in determining visitor traffic. Prime locations such as near entrances, intersections, crossroads or central areas always have great appeal and help businesses reach customers more easily.

When renting a booth , discuss carefully with the organizer to choose the best location, and consider the area, view and convenience of moving during the Big Event . A beautiful location will improve the effectiveness of promotion and increase the conversion rate for the business.

Professional and outstanding booth design and construction

Booth design is an important factor that helps businesses score points in the eyes of customers. The booth needs to have its own style, clear brand identity colors, reasonable layout and open space to attract visitors.

Booth construction should be carried out by a professional unit, ensuring safety, quality and on schedule. Investing in design and construction will create a strong impression, helping businesses stand out among hundreds of Exhibition Booths at major events.

Prepare necessary documents and procedures when renting a booth

When Renting an Exhibition Booth at a Big Event , businesses need to fully prepare documents and procedures such as: event registration, booth construction permit, design drawings, fire prevention and fighting records, booth rental contract, etc.

Carefully preparing legal procedures will help the booth deployment process go smoothly, avoid arising problems and ensure compliance with the regulations of the event organizer.

Carefully check the contract and related terms.

The booth rental contract is the legal basis that binds the rights and obligations between the business and the service provider. Therefore, it is necessary to carefully read the terms on handover time, construction responsibility, maintenance, additional costs and other commitments.

Make sure the contract is transparent, clear, has regulations on incident handling and compensation policies to protect the interests of the business when renting a booth at a big event .

Criteria for Evaluating a Reputable Booth Rental Unit

Choosing a reputable Booth Rental service provider is a decisive factor for the success of the booth at the event. A professional partner will help businesses feel secure about the quality, progress and receive dedicated support throughout the event.

Experience and reputation of the rental company

When evaluating an Exhibition Booth service provider , find out about their practical experience, completed projects and reputation in the market. A company with many years of experience often has a professional working process, a skilled staff and the ability to handle situations flexibly.

The company's reputation is also reflected in the awards and achievements it has achieved, helping businesses gain more confidence when cooperating at major events .

Full booth design and construction service

Prestigious units often provide a complete design and construction service from A to Z, including consulting ideas, creating 3D drawings, manufacturing, installation and dismantling after the event. The complete service helps businesses save time, effort and additional costs.

At the same time, having a unit with comprehensive responsibility will ensure consistency in design and construction quality, enhancing the value of Event Booths at major exhibitions.

Price policy, incentives and after-sales service

Competitive and transparent prices are important factors when choosing a booth rental partner. In addition, preferential policies, discounts or after-sales service packages such as maintenance and support after the event are also big pluses for businesses.

Consider comparing different quotes to choose the Booth Rental service that fits your budget while still ensuring the best quality at Big Events .

Feedback and reviews from previous customers

Feedback and reviews from customers who have used the service are an important basis for determining the reputation of the booth rental unit. Positive comments on construction quality, service attitude and support capabilities will help businesses feel more secure when choosing a partner.

Businesses should refer to reputable channels such as websites, social networks or directly contact old customers to have an objective view of Event Booth services .

Reasons to Choose Hoang Sa Viet Event Technology Company

Among the numerous units providing Booth Rental services on the market, Hoang Sa Viet Event Technology Company stands out with its reputation, quality and professional services nationwide. A team of experienced experts, a wide network of branches and prestigious awards are the reasons to convince you to choose Hoang Sa Viet for major events.

A team of experienced and dedicated professionals

Hoang Sa Viet owns a team of experts with many years of experience in the field of design and construction of Exhibition Booths . The consulting team is always ready to support wholeheartedly, providing creative solutions, most suitable to the needs of each business.

The sense of responsibility, progress and high expertise of the staff is the foundation that creates the difference, helping Hoang Sa Viet win the trust of thousands of customers nationwide.

Branch system, nationwide support

With a system of offices and branches stretching from Ho Chi Minh City, Hanoi, Hung Yen, Phu Quoc to Long An, Hoang Sa Viet quickly meets all Booth Rental requirements nationwide. Flexible support capabilities help businesses save time, costs and feel secure about implementation progress anywhere.

The extensive network also helps Hoang Sa Viet promptly access new event trends, providing advanced solutions that keep up with trends for Event Booths .

Construction on schedule, quality assurance

Hoang Sa Viet commits to construct and install booths on schedule, ensuring quality according to the highest standards. Strict quality control process, use of high-quality materials and modern technology are factors that help Exhibition Booths always stand out, durable and absolutely safe.

Proactiveness in every step from design, production to construction helps Hoang Sa Viet meet the strict requirements of major events at home and abroad.

Competitive price and professional after-sales service

Hoang Sa Viet offers the most competitive Booth Rental price list in the market along with attractive after-sales policies such as maintenance and technical support after the event. Customers will be advised on optimal cost solutions while still ensuring the highest quality and efficiency for the exhibition booth.

Attentive customer care service and quick support for any problems are the strengths that help Hoang Sa Viet always be trusted and chosen by customers.

Reputation certified by many major awards

During its operation, Hoang Sa Viet has been honored to receive many prestigious awards such as "Excellent Brand 2013", "Customer Trusted Brand 2015" and "Strong Vietnamese Enterprise 2016".

This is the clearest proof of service quality, reputation and leading position of Hoang Sa Viet in the field of Exhibition Booths at Major Events .

Exhibition Booth Rental Process at Hoang Sa Viet

With the goal of bringing the perfect experience to customers, Hoang Sa Viet has built a professional and transparent process from consulting, design, construction to post-event support. Customers are always accompanied and supported enthusiastically at every stage.

Consulting and receiving requests from customers

As soon as we receive a Booth Rental request , Hoang Sa Viet's consulting team will listen, learn about the customer's needs, event goals and expected budget to propose the most optimal solution.

Dedication and professionalism in consulting are the foundation to help customers save time and choose solutions that are suitable for their brand development orientation.

Field survey and design plan

After agreeing on the needs, Hoang Sa Viet conducts a field survey at the event location, measures the area, location and evaluates the factors affecting the booth design. The survey results are the basis for the team of architects to create 3D drawings and detailed perspectives in accordance with the brand identity and event objectives.

This process ensures that the booth is not only beautiful and outstanding, but also optimizes its functionality during the Big Event .

Detailed quotation and contract signing

Hoang Sa Viet provides detailed and transparent price quotes for each item from design, construction to installation. Customers will have all questions related to price and contract terms answered before officially signing.

Clear contracts on rights, obligations and progress commitments help customers feel completely secure when renting a booth at Hoang Sa Viet.

Construction, installation and handover of booths

After signing the contract, Hoang Sa Viet construction team will proceed to manufacture and install the booth according to the approved drawings. All stages are strictly controlled for quality, ensuring safety and completion on schedule as committed.

After completion, the booth will be handed over to the customer for inspection, acceptance and instructions on how to use the necessary equipment during the event.

Post-event support and maintenance policy

Not only stopping at handover, Hoang Sa Viet also provides technical support services and booth maintenance after the event. Customers are supported in dismantling, transporting and preserving equipment, helping to save time, costs and ensuring assets are always in the best condition.

A thoughtful after-sales policy is a commitment to accompany customers, bringing a complete experience and peace of mind when choosing to rent a booth at Hoang Sa Viet.

Choosing the right partner and mastering the Notes When Renting Exhibition Booths at Major Events will help businesses optimize promotional effectiveness, build a professional brand image and expand outstanding business opportunities at major events. Let Hoang Sa Viet accompany you on your journey to conquer customers, creating an unforgettable impression with a professional, impressive and sustainable exhibition booth. If you are looking for a quality Booth Rental solution - contact Hoang Sa Viet immediately for advice, dedicated support and experience the leading service in the market!

Top 10 Companies for Designing & Constructing Exhibition Booths

✅ SDRAGON EXHIBITION BOOTH DESIGN AND CONSTRUCTION COMPANY

Introduction: Established with a team of senior staff with many years of experience. Sdragon is affirming its brand every day to bring the best quality and service to customers.

We – Sdragon specialize in organizing professional events and exhibitions. With the desire to contribute to promoting the country’s economy by creating playgrounds for domestic and foreign businesses – to exchange, learn new technologies, find partners, and enhance the image and brand of businesses.

In addition, the design team is experienced, enthusiastic, always innovative, and updated with new trends in the design and construction of exhibition booths. Sdragon will bring unique and novel ideas in design based on the basic requirements of customers. In addition, quality and professional working style are also highly appreciated. Sdragon not only designs but also focuses on the most suitable solutions, helping to save costs for businesses, indirectly helping operating businesses have a big change in terms of revenue, increase added value, competitive value, positioning and expanding influence to customers. Sdragon's services are created by a professional working process, from design to construction, solving all your space problems, satisfying the most demanding customers. Because we always consider each product we create a masterpiece of art - bringing satisfaction and trust to customers.

CONTACT INFORMATION:

Address: Ba Dinh Building, No. 19 Le Thanh Nghi, Bach Mai Ward, Hai Ba Trung District

Phone Number: 097 505 9989

Website: sdragon.com.vn/

✅ GIA LONG CONSTRUCTION & EXHIBITION COMPANY LIMITED

Introduction: Gia Long Construction and Exhibition Co., Ltd. is the leading professional exhibition booth design and construction unit in Vietnam, has been operating for over 20 years, and is highly appreciated by many prestigious organizations and partners from within and outside the country. It is the first choice of many businesses because of the quality of the products we provide, as well as the professionalism in the working style of our staff.

After many years of operation and development, Gia Long has been present in most large and small countries such as: Singapore, Taiwan, Laos, Hong Kong, Qatar, Korea, Japan, Cambodia, Malaysia...

Within the budget and expectations of customers, we provide high quality materials, along with impressive booth designs. With reasonable costs and exquisite booths with all the dedication, professionalism and high sense of responsibility for each job.

In addition, we also have good warranty and maintenance services for projects after completion.

CONTACT INFORMATION:

Address: 158/28/17 Pham Van Chieu, Thong Tay Hoi Ward, Ho Chi Minh City

Phone Number: (+84) 93 184 3359

Website: standboothvietnam.com/

✅ AN TIEN INTERIOR ADVERTISING COMPANY

Introduction: An Tien Interior Advertising Company is a professional unit in the field of design - construction of fair booths, exhibitions, showrooms, backdrops, event stages and advertising interiors in Ho Chi Minh City and nationwide.

With over 10 years of experience, An Tien has carried out hundreds of projects for large and small events, domestic and international exhibitions, building a reputation thanks to construction quality, creative ideas and accurate progress.

CONTACT INFORMATION:

Address: 31L/13 Ngo Si Lien, Ward 14, District 8, HCMC

Phone Number: 0988 559 277

Website: gianhangtrienlam.com/

✅ WILL EVENT COMPANY LIMITED

Introduction: Will Event is a reputable event organization and full-service event equipment rental company with 5 years of experience in HCM, ensuring professionalism for all types of events from opening, inauguration, year-end, groundbreaking, groundbreaking to seminars, conferences, kickoff.

CONTACT INFORMATION:

Address: Central 2 Building, 720A Dien Bien Phu, Ward 22, Binh Thanh, Ho Chi Minh City

Phone Number: 078 264 9999

Website: willevent.vn/

✅ AVICOM ADVERTISING AND COMMUNICATION COMPANY LIMITED

Introduction: First of all, Avicom Advertising and Communication Company Limited would like to send our respectful greetings and sincere thanks to our Partners and Customers who have always trusted and accompanied us throughout our development journey.
Established in 2008, we provide services of designing and constructing exhibition booths; designing and constructing showrooms, stores, display shelves; designing and constructing store signs. In which, designing and constructing exhibition booths is the main field.
We understand that each booth is not only a place to display products but also a symbol of the image and reputation of the business. Therefore, Avicom has continuously innovated design and construction plans to create impressive booths, fully meeting the requirements of aesthetics, technology and safety, while bringing great experiences to visitors.
With a team of young, dynamic and dedicated staff, Avicom has brought something different to the market: "Maximum customer support with 10 commitments to help customers feel completely secure when implementing the design and construction of booths despite the very strict regulations on construction time.
We believe that the success of our customers is a great source of inspiration and motivation for Avicom to continue to grow. We are committed to constantly improving, innovating and striving to bring outstanding values, contributing to building brilliant success stories for your business. We look forward
to cooperating and conquering new heights with our partners and customers in the future.

CONTACT INFORMATION:

Address: House No. 1, Lien Ke 11, General Department 5, Tan Trieu, Thanh Tri, Hanoi

Phone Number: 0903.436.887

Website: avicom.vn/

✅ HUNG PHUC CONSTRUCTION PRODUCTION TRADING SERVICES COMPANY LIMITED

Introduction: HUNG PHUC CONSTRUCTION TRADING SERVICE PRODUCTION COMPANY LIMITED “HUNG THINH TODAY – HONG PHUC TOMORROW” is proud to be one of the leading enterprises in Vietnam in the field of design and construction of signs, light boxes, event decoration, as well as construction of exhibition booths and complete stores. With more than a decade of experience in the industry, we have built a strong reputation and brand, bringing customers the highest quality products and services.

CONTACT INFORMATION:

Address: 668/55 National Highway 13, Hiep Binh Phuoc Ward, Thu Duc City, Ho Chi Minh City

Phone Number: 0706345568

Website: quangcaohungphuc.com/

✅ MT-PRODUCTION TRADING AND SERVICE COMPANY

Introduction: From brothers with the same passion, we decided to establish MT-PRODUCTION Company together in 2009, a business specializing in designing and constructing exhibition booths, constructing fair booths, constructing supermarket events, constructing supermarket interiors...

With many years of experience in the profession, along with a team of enthusiastic and creative designers and constructors, MT-PRODUCTION company always brings products with good quality, guaranteed completion progress, reasonable prices to meet different requirements and needs of customers.

The difference of MT-PRODUCTION is: Specialization in each department, high responsibility with creative designs, technical supervision and skilled workers who work seriously and carefully, to create products that meet customers' expectations and more.

MT-PRODUCTION always listens to customers' suggestions to change and improve services continuously, with the desire to serve customers better and better. With the guiding principle that customers are the ones who create the survival of the company.

With the motto "Cooperation for mutual success", MT-PRODUCTION hopes that the products created will be a small part to create a stronger development for your company.

The trust and support of customers is a great source of encouragement on the development path of MT-PRODUCTION.

Our team is always committed to serving customers with the best products and services, to always be worthy of that trust...

CONTACT INFORMATION:

Address: 9C1/9 Ha Huy Giap - Vinh Tan Residential Area - District 12 - HCMC

Phone Number: (028)22508557

Website: mt-production.com.vn/

✅ PICC GROUP ADVERTISING AND EVENTS COMPANY LIMITED

Introduction: PicC Event is a professional event organizer, always bringing unique and impressive experiences to customers in all types and sizes of events. We believe that every event is a work of art—from the idea formed, space design, to every small detail such as lighting, sound, decor and guest experience.

Mission

Create professional, creative events that exceed customer expectations.

Deliver real value by delivering messages, enhancing brand image and connecting people.

Promote customer satisfaction through dedicated, flexible and efficient service.

Vision

To become one of the leading event organizing companies in Vietnam, remembered by customers for its difference – not only because of its beauty but also because of its professionalism, thoughtfulness and ability to turn ideas into reality in a creative and innovative way.

Core values

Superior Quality – We are committed to using materials, equipment and work processes that ensure the highest standards.

Endless creativity – Each project is an opportunity for PicC Event to test new ideas, break limits and create surprises.

Spirit of cooperation & dedication – Always listen, understand customer needs, work closely together to bring the best results.

Professional criteria – From planning, implementation to logistics, every stage is oriented to high standards, on schedule and seriously.

Service

Event organization (opening ceremony, conference, seminar, gratitude, gala, wedding party, corporate event...)

Design & construction of event spaces, stages, exhibition booths

Providing sound, lighting, screen and decoration equipment

Consulting on developing ideas, themes, and concepts for events

Logistics, logistics and technical support services before, during and after the event

CONTACT INFORMATION:

Address: 176/20 Tran Huy Lieu, Cau Kieu Ward, Ho Chi Minh City

Phone Number: 093.114.4466

Website: piccevent.vn/

✅ ARTA VIETNAM CO., LTD

Introduction: Arta Vietnam operates under the concept - "Timely, interactive and creative". We do not have a fixed design but design according to the needs of the Customer from one Idea to another to achieve the Customer's purpose.
We understand the expectations of customers for each exhibition project, so we always focus 100% on each design and construction project to achieve the goal: Outstanding, creative design - Beautiful construction, on schedule - Most optimal cost.

CONTACT INFORMATION:

Address: No. 6, Lane 342, Ho Tung Mau Street, Bac Tu Liem District, Hanoi

Phone Number: 0964635321

Website: vietdz.com/

✅ KHOI THIEN AN PRODUCTION & TRADING COMPANY LIMITED

Introduction: Khoi Thien An Production & Trading Company Limited with the brand name KTA Adv Group is a leading unit providing advertising construction solutions for businesses.

The predecessor is an Advertising production workshop with more than 10 years of experience, then boldly invested in facilities and modern machinery systems. Currently, KTA is a leading unit in providing creative Advertising solutions for businesses such as:

- Advertising sign construction - Multi-material printing

- Design and construction of showrooms and stores

- Exhibition booth, material rental, exhibition booth

- Landscape construction and decor

CONTACT INFORMATION:

Address: LK39-01, Phu Luong Urban Area, Ha Dong District, Hanoi City

Phone Number: 0974843826

Website: kta-vietnam.com/